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 Tips on how to prepare during Hurricane Watches, Flood
Watches, Hurricane Warnings, or when Evacuation Orders are issued:
Before evacuation orders are called by Public Officials, there
are some things you can do to prevent loss and save time:
* Get both the employees needed to execute your recovery plan and
your vital records out of the area early.
- During evacuations roadways can get crowded
and airports may close. This can
make it difficult to get both the employees you need to execute
a recovery plan
and your vital records out of the area being evacuated.
- Have a plan to get necessary employees and vital
records to a “safe area” during Hurricane Watches or
Flood Watches before warnings and evacuation orders are issued.
o The “safe area”
should be in a place out of harm’s way.
o It should be a place where
transportation is possible for your recovery team
and vital records.
* Make sure the members of your team and key executives in your
corporation
understand the process to declare a disaster.
- Have a communications plan in place: Communications
can make or break your
company’s opportunity to mitigate loss. Ensure you have a
communications plan
to inform employees, vendors, customers, business recovery team
and the media
what is expected should evacuation orders be issued. The more that
is understood
during the preparation process, the smoother the transition will
be should you
have the need to execute your recovery plan.
- Monitor the situation closely
o Local official Web sites posting
status changes
o TV news
o Radio news
o Local announcements
If Evacuation Orders are issued by Public Officials preventing
access to your company location you should:
* Again, get the employees needed to execute your recovery plan
and your vital records out of the area as soon as possible.
* Execute your communications plan
- Communicate with your support vendors with your
status
- Communicate to employees
- Communicate with the media as appropriate
- Determine the right time for you to invoke the
services of your business continuity and disaster recovery provider.
- Continue to monitor the situation closely
IBM Business Continuity and Recovery Services’s Emergency
Operations Center is continuing to monitor Hurricane Ivan and the
company is currently supporting many clients who were affected by
Hurricane Frances and Hurricane Charley. In addition IBM’s
Crisis Management team has been working with the state and local
agencies, helping set up Business Assistance Centers and providing
advisory services to people and businesses in need of financial,
insurance and equipment assistance.
http://www.ibm.com/services/continuity
•Date:
16th September 2004 • Region: N.America •Type:
Article •Topic: DR
general
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